NW Scouters’ Club
Camporee Planning Guide

The NW Scouters' Club is a co-operative of Scout Troops. Representatives of member Scout Troops gather to share ideas and experience, plan joint activities, and pursue other projects of mutual benefit.

The key to a successful camporee is to make sure everyone is involved in the planning and that the many tasks are distributed among many people. This page contains a list of decisions that need to be made and things that need to be organized for a camporee.

Program

• What is the Theme?
• Program Elements: For each item:
  • Do we do it?
  • When/how do we do it?
  • Who will run it?
• Possible Program Elements:
  • Program events for during the day
  • Cooking competition
  • Scouts' Own
  • Opening & closing flag ceremonies
  • Evening activity: campfire, karaoke, sing-along
  • Prize for campsite theme, costumes
  • Scouter/Patrol Leader meetings: refreshments?
  • Zip line, climbing wall, rappelling: do we use tickets for scheduling?
• Ultimately, there needs to be a full program schedule including who will be responsible for what.
• Auction:
  • Do we have an auction?
  • How is it run? What are the bidding rules? (blind-silent in 2004)
  • Business donations
  • Troop donations; give Bonus Dollars for these
  • Bought ($200 budget 2004): KW Surplus and TSC gave a 10% off on items purchased for the auction. A&W provided a discount on root beer. The Canadian Tire likes to have a letter requesting donations. It is best to deliver it in person. (Their Weber Street Store in Waterloo gave $50 in 2004.)
• Bonus Dollars:
  • Do we use these?
  • Design & print; what denominations?
  • When to use:
    • Participation in events and participation
    • Event achievement
    • On time for flags
    • Camp inspection
• Site inspection
  • What are the criteria?
  • Who will do the inspections?
  • When are the inspections? Saturday morning, afternoon; before departure?

Administrative

• Set date, book camp
• Friday evening BBQ:
  • Do we have one?
  • Who will run it? A group could run it for profit.
• Tuck shop:
  • Do we want one?
  • Who will run it?
  • What should be stocked?
• Water supply: Ranger's House or closer?
• Crest:
  • Design competition
  • Prize for designer
  • Manufacture
  • How many to order?
• First Aid, security, & parking:
  • Who will do it? (In 2004, 43rd Kitchener Venturers did First Aid and Cherie Montgomery's Rover Crew did security/parking)
  • Policy regarding cars: e.g. are they allowed into camp?
  • Radio communication:
    • For what do we need this? Who will carry radios?
    • Who will arrange this?
• Food for Venturers, Rovers, & other helpers:
  • What meals are provided? (Sat. Lunch only in 2004)
  • Who will prepare this?
  • It must be clear who will be fed to avoid wasted food and money.
• Budgets:
  • Each person must estimate there "needs" and "wants".
  • Who will assemble final budget?
  • Must set the registration fee based on budget needs.
  • (A $700 balance is available from the 2004 camporee.)
• Evaluation questionnaires for Scouts/Scouters
• Advertising:
  • Past attendees
  • Web site
  • The Wagon
• Registration:
  • Registration Package:
    • Make information package, put on web
    • What is the registration deadline?
    • Are at-camp registrations allowed?
    • Who is the cheque made out to?
    • To whom are registrations sent? Bring to NWSC meetings?
  • Site allocation:
    • What campsites, Adirondacks, and cabins do the Venturers/Rovers want?
    • How do we handle troop requests for campsites, Adirondacks, cabins?
    • Should there be a map of who is camped where?
  • At camp registration:
    • When open?
    • Who will run it?
    • Venturers/Rovers to show groups to site?
    • Who keeps medical forms?

Webmaster: Liam Morland © 2008-03-22