The NW Scouters' Club is a co-operative of Scout Troops. Representatives of member Scout Troops gather to share ideas and experience, plan joint activities, and pursue other projects of mutual benefit.
It was decide at the last meeting to support the area team with the 75th anniversary camp with and along with our camporee. The Scouters discussed the proposed resolution in detail. The issues raised were as follows:
The meeting was called to address the following motion put moved by Ted Claxton, seconded by Cindy Elliot:
Next year will be the 75th Anniversary of the North Waterloo District/Area.
The Area Team would like to hold a special event at Camp Everton on the weekend of the Camporee. That event would be open to everyone. It may be that the Area Team will ask if the Cub section could revise their Cuboree date so that both events happening on the Everton Celebration weekend. The Area Team will also be looking into the other sections participating in the event.
I am giving notice of a Special Meeting of the NWSC to be held Saturday the 24th of May 2008 in the evening after 21:00h (9:00 p.m.). The topic of the Special Meeting will be to consider participation in the 75th Anniversary event by incorporating our Camporee weekend into the celebration.
Be it resolved that The NW Scouters' Club should accommodate the North Waterloo Area by having a 75th Anniversary event Everton in conjunction with and during the Camporee Weekend in 2009.
The Scouters discussed the proposed resolution in detail. The issues raised were as follows:
Motion unanimously approved.
Mark Panchaud gave a presentation on the planning 1st Freeport has done to organize this years Camporee. Mark handed out a package of materials summarizing the progress to date and what needs to be done. Items discussed were:
| Troop | Participants |
|---|---|
| 1st Freeport | 11 |
| 11th Kitchener | 12 |
| 43rd Kitchener | 9 |
| 4th Orangeville | 12 |
| 9th Waterloo | 16 |
| Total | 60 |
| Likely | |
| 1st Waterloo | 6 |
| 1st Bridgeport | 3 |
| 1st Collingwood | 6 |
| 1st Markdale | 6 |
| Total | 21 |
Ken Coyle will also attend.
The group discussed the construction of the Fort. Jamie will look about more rope. Ted will obtain a roll of twine. Also needed are balloons for the water balloons. Ted will bring flour for the "Siege of Mafeking". The trebuchet will be used as Big Bertha.
Zip line: Ted will contact Kevin Donovan about the cadet group that has the portable zip line setup. Jamie felt that he could construct one if he could see the actual set up.
There is a new Scouter at 11th Kitchener Scouts: Andrew (Andy) Bowman. He will be at the Camporee.
The Saturday morning program will be Building Fort Mafeking, a participatory activity where each patrol will build one section of the fort using pioneering skills.
Afternoon program:
Cook off: In view of the B-P's 150th Birthday theme, the cook-off will be a cake decorating contest. Each troop is to bring a plain cake and decorating items. Design and presentation to be the criteria. After the campfire will be cake eating. For decorating, icing syringes can be found at the dollar store.
A wide game plan is still needed.
The Camporee is a club event. Its success depends on each troop taking responsibility for a part. Come to the next Scouters' Club meeting to register your troop and to volunteer for part of the event.
[A Post-meeting idea from Scouter Ted: An idea for this, the Siege of Mafeking. We could get out the trebuchet and have it fire about 10 paper wrapped flour bombs at the Fort at a time and have patrols of "sharpshooters" go out from the "Fort" to throw flour wrapped bombs at the Scouts who are operating the trebuchet. It might work with water balloons also.]
| Scouts | 78 |
|---|---|
| Venturers | 4 |
| Rovers | 6 |
| Scouters | 28 |
| Total | 116 |
It was generally agreed that the theme for next year's camporee, May 25-27, 2007, would be either or both of Scouting's 100th Anniversary and the 150th Anniversary of BP's birth. Ted has booked Everton.
Ted read a note, written by Les Wheeler in 1975, describing the criteria for the Wheeler Challenge Shield:
The Wheeler Challenge Shield
To be presented to the patrol which best exemplifies the spirit of co-operation and teamwork in meeting the camping skills and campsite objectives of the Camporee (not including the fun events) and conforms with the following provisions:
- Must be at least five in number
- Must be as close as possible to a natural patrol (as opposed to a handpicked patrol)
(signed) L. T. Wheeler, Dec. '75
A volunteer is needed to coordinate the award. Everyone in camp is asked to keep their eye out for patrols whose conduct is consistent with the goals of the award and report that to the coordinator. Ted will obtain a keeper plaque.
Morning program events:
The afternoon program will be a mass pioneering project and competition. Each troop will build a catapult. There are 150 spars at camp. Each troop must bring their own rope.
The evening program will include the auction, campfire, Karaoke, and a cook-off/dessert buffet.
[Kevin Donovan indicated after the meeting that 75-100 Girl Guides will be camping in the field by the Scout parking lot on the Camporee weekend.]
[Please see the 2006 Camporee Plan.]
Cindy's group will look after the crest design.
Ideas for the cook-off include making a Turkish delight, cooking with a suggest a list of ingredients, or making desert. Cindy will get the quote from the Narnia story that describes the Turkish Delight.
The Blind Silent Auction with money earned at events will be used again as it is a good motivator. There will be a budget amount to purchase some items. Every group should bring an item for the Auction.
The Karaoke will be back by popular demand. Scouter Viet has a machine and only needs a TV set to show it. Jamie will organize the lighting.
Anything needed from the Ranger needs to be coordinated with him the week ahead. There should be a map of the events for every patrol. The Camp Fee will be $15. Ted will put together the paperwork.
Scouters discussed possible activities for a cooking/food theme, some of which need to be fleshed out:
This year there are no troop pennants. Scouters discussed the possibly have a plaque next year for good Scouting spirit.
Scouters discussed what should be included the Patrol Leaders' Meeting on Friday evening and the Assistant PL's Meeting on Saturday evening:
Also on the list was Road Runner Escape, but no one could remember what activity this great title refers to.
The group discussed the Camporee. Ted will put together the application form [it is now available on the web and at NW Scout House]. Ted and Pierre will look after the Crest. The fee will be $15. The Tuck Shop is a good money maker and the Scouts like it. Ted will ask Ed Wright to run it [Ed has agreed]. Pierre will check with Medical Venturers to see if they will do First Aid. At the next meeting, a budget will be prepared and a Camp Chief will be chosen.
Each troop is to bring an item for the Silent Auction. People will also have to search out donations and deals. Tony Skells should be invited to help us with this at the next meeting.
Scouters suggested some events in addition to those suggested at previous meetings.
All Scouts are invited to submit designs for the camporee crest. Designs must include "North Waterloo Camporee 2005", be on a cartoon theme, and be presented at the January 11 Club meeting.
Registration details and other planning will be discussed at the next meeting. Volunteers for various jobs will be need at that time. It was decided that the silent auction and money will be used to encourage participation. Each troop is asked to be on the lookout for items for the auction.
Scouters are encouraged to discuss themes with their troops. Program ideas include a dress-up night and a talent show. Brian Robertson has offered to run the climbing wall and rappelling. Last year's fees were $16 until May 1 and $20 after. There is a $700 balance from past camporees. Camp Everton is booked.
KW Surplus and TSC gave a 10% off on items purchased for the auction. A&W provided a discount on the root beer. The Canadian Tire likes to have a letter requesting donations. It is best to deliver it in person. Their Weber Street Store in Waterloo gave $50.
Communication with the Groups is a problem. Scouters need to learn about the website and that the information is all there.
The Club scheduled next year's Camporee for May 27-29, 2005. Scouter Ted has already booked Camp Everton. Everyone should think about the theme for next year's Camporee.
The meeting opened at 19:00. The meeting was spent reviewing the last minute preparations, making sure that all activities were covered, and placing activities on locations. Extra prizes will be bought for the auction. One bid per patrol. Prizes will be given out for the best campsite and theme, and for the patrol winning the cook-off. Sites will be designated and placed by patrol name on a large map outside Lions Lodge. Diane will supply lights for the saloon. Ken Coyle will provide the generator to be used for the silkscreening and karaoke machine at the activity centre. There will be no traffic on the roadway. There will be a Scouters' Club meeting after the Scouters' meeting on Saturday evening to discuss the Camporee for 2005. The meeting closed at 20:30.
List of events and activities:
The meeting opened at 19:00. The group discussed some of the events. Tony's event will be called the "Miner's Shopping List". Dan was given the go ahead to order 300 crests for the camp. Diane will go out this weekend and do the compass work for the Gold Miners Mine. There will be no cars allowed down the hill on that night. Wayne is in charge of registration on Friday night. There will be a large map posted outside Lions' Lodge to show people where the groups are camped. Someone will have to check with the camp for the large drink dispensers for the root beer. Zip line tickets will be issued according to the registration order. Meeting adjourned 19:30.
There will be an informal campfire and a sing along in the saloon. A silent auction will follow the evening entertainment. The organizers would like to have a native person be in attendance to be part of the event rotation. They are also looking in to a having demonstration of tracking. Regular registration is $16; late registration is $20. Forms are on the web and at Scouthouse.
Attendance: Dan Fleishman, Wayne Zinger, Adam Sargent, Diane Furlong.
The meeting opened at 19:25. The various activities were read off and people assigned agreed to do them. Jamie Legget needs to be contacted for the fire starting activity. The crest design submitted by Harry Niezen was approved. Dan will look into pricing. Two registrations have been received so far. The meeting was adjourned at 19:30.
The meeting opened at 19:00. Harry volunteered to emcee the karaoke night and also keep the troops busy with an informal campfire. Discussions about the various activities planned and who was to coordinate them was put off until all the people could be asked. Jay Treacy will do the silkscreening. No submissions were received for crest designs so Harry will work on one depicting an old prospector during March Break. Due to a miscommunication Ethan Millard did not receive a change of date for this meeting therefore he did not attend. Diane will phone Greater Toronto Council for confirmation on the two rentals: Lions Lodge and Greenwood Cabin. Pam Parker has confirmed that she will cook for the weekend and take care of the barbecue on Friday evening.
The meeting opened at 19:00. It was decided that Ed Wright would plan the Scouts' Own for Sunday morning. He will be looking for help. Cheri's Rovers will do security for the weekend. More events will be planned including snowshoeing. Cherie will ask Harry to lead campfire in song and merriment. It was suggested that the staff be dressed in costume for the saloon night. A budget was set for beer and pretzels to be served in the saloon. Ed Wright will ask Pam Parker to quartermaster for the staff that weekend and also take care of the barbecue for Friday evening. Each troop will be asked to bring an item for the auction. "Dawson Dollars" will be given out for the items. $200 has been allotted for items as well as donations from various companies. Bandannas will be worn by staff and working crews. Ethan Millard, NWA DAC Youth, will be asked to attend the next meeting. Ken Coyle will email all groups that attended the Camporees in the past to make sure that everyone gets an invitation. We are also looking for someone to emcee in the saloon on the Saturday evening. The meeting was adjourned at 20:30.
The meeting opened at 19:00. It was decided to keep the Camporee meetings separate from the Scouters' Club meetings. The minutes will be presented at the Scouters' Club meetings and everyone will be given a chance to speak up and volunteer for events etc. The theme this year will be "Back to Dawson Days" with a Western and gold mining background.
Preregistration is required with each troop sending a $25 deposit and extra money if your group is going to partake in the Friday evening BBQ. Cost of registration will be the same as in previous years at $16/person; late registration $20. All money and registration should be forwarded to Wayne Zinger. Cheques are to be made out to 25th Scouting Group. All registrations should be received by April 15, 2004.
Each troop will be asked to send crest designs. All crest designs must be in by March 15, 2004. There will be a prize awarded for the best crest design. Staff will be limited this year to cut back on food waste and confusion as to who is staff and who are the volunteers. Numerous Rover crews will be approached to staff positions such as parking, site designation, and security. We're trying to get a big map of the Everton camp layout so that each group will be in an identified site on the map, so much easier for late arrivals. Diane will ask Pam Parker if she would like to quartermaster this event for staff this year. Ed Wright and Barb will run the tuck shop. Rovers will be asked to provide for themselves except for Saturday lunch. Site inspection sheets will be given out ahead of time: one inspection on Saturday afternoon with bonus money for theme sites.
We will also having a Western cook-off competition for all troops, so bring your favourite dish to be judged to the saloon at 17:00. Taste and presentation all count for a prize. There will be saloon with beer, food, and karaoke to start the evening off, then a campfire. We're hoping for some guitarist to volunteer their services. Then back to the saloon for the silent auction presentations and other various prizes. Jay will look into securing an Indian folklore speaker for one of the events. Jay will also provide silkscreening, so everyone will be asked to bring a t-shirt that they would like done. We're going to try and get this year's crest done. Ken Coyle will take care of the registration packages. Diane will contact Bob Thorn to get the package on the NWA website and distributed to other councils in good time. The question of a zip line was brought up. If Brian Robertson would use his contact in acquiring them and we have the people to help man it.
Some of the game and events so far are Panning for Gold, Western Cook-off, Chuckwagon Races, Archery, Find the Gold Mine (orienteering), Firelighting, Kim's Game, Ore Cars, Indian Folklore, and Ted Claxton's GPS Demonstration. The 43rd Kitchener Venturers have volunteered their services for that weekend as first aiders. The meeting was adjourned at 21:00
Tony Skells reported on the planning that has been done by the Camporee Committee. The theme is Asian Adventure after the recent World Jamboree in Thailand. March 17, 2003 set as the deadline for crest design submissions by Scouts.
Each troop will select a country for its site and should work on an event for the camp. The Committee would like the Youth Forum to be part of the planning process and to suggest some events. There will be a blind silent auction of items of camping gear. Each patrol will get "Bid$" for participation, camp inspection, on time at horseshoe, etc.
The Club decided to use the NWD Camporee as an opportunity for promotion. An announcement about the Club will be made at the Scouters' meeting. A flyer, with upcoming dates and contact information, will be distributed. To make this easier, this information will be printed on a business card. Ben offered to take care of the printing. Club members at the Camporee may camp together. Dates for Club events will be put into the NWD calendar.
